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Widecombe-in-the-Moor
Widecombe Parish Council AGM agenda
WIDECOMBE PARISH COUNCIL
Clerk - Mrs Suzanna Hughes LL.B (Hons)
16 Westwood Cleave, Ogwell, Newton Abbot.TQ12 6YE
Telephone: 01626 330311 Email: suzanna.hughes21@gmail.com
To:
Councillors Newbolt-Young (Chairman), Booty, Fenton, Morley, Nosworthy, Routley, Tame, Tempest & Wallace
You are hereby summoned to attend the ANNUAL MEETING OF THE PARISH COUNCIL to be held on THURSDAY 1st MAY 2014 at 7.30pm in Church House, Widecombe-in-the-Moor.
Also invited:
District Councillor Jeffery, County Councillor Gribble and Community Police Officers.
Members of the press and public are welcome.
Suzanna Hughes
Clerk to the Parish Council
Agenda
OPEN FORUM
The public and members of the Parish Council are invited to comment on items on the agenda or any other matter they feel should be brought to the attention of the Parish Council
(Limited to 15 minutes).
1. ELECTION OF CHAIRMAN
2. CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
3. ELECTION OF VICE CHAIRMAN
4. APOLOGIES FOR ABSENCE
5. DECLARATIONS OF INTEREST
Members are reminded of their responsibility to continually update their Notice of Registerable Interests and invited
to state whether they have any interest in the items to be discussed during this meeting in accordance with the
Council’s Code of Conduct.
6. REQUESTS FOR DISPENSATIONS
To consider any requests for dispensations
7. RATIFICATION OF MINUTES
7.1 To approve and sign the minutes of the Parish Council meeting held on 3rd April 2014
7.2 To approve and sign the minutes of the Annual Parish Meeting held on 19th March 2014
8. ELECTION/APPOINTMENT OF MEMBERS TO OTHER BODIES
9. REVIEW OF PARISH COUNCIL GOVERNANCE DOCUMENTS:
9.1 Standing Orders
9.2 Financial Regulations
9.3 General and Financial Risk Management
9.4 Statement of Internal Control
9.5 Fixed Assets Register
10. POLICE REPORT
11. COUNTY COUNCILLOR’S REPORT
12. DISTRICT COUNCILLOR’S REPORT
13. DELEGATES REPORTS
14. MATTERS ARISING
(a) Devon Tug of War Championships (5th June) – to receive a request to use the Village Green as a venue
(b) Sandbag co-ordinator and store - to seek a volunteer to act as the sandbag co-ordinator and to confirm location of keys to the store
(c) Tree report - to consider the recommendations contained therein
(d) Walkabout - to discuss items requiring action
15. FINANCE
(a) Payments for approval:
Cheque no 000847 – Clerk’s salary and disbursements - £224.10
Cheque no 000848 – DNPA - (1 year’s rent of North Hall field) – £15.00 (b) To approve continued membership of DALC and to note payment of £117.12 which will be taken by the District Council from the first instalment of the precept
(c) Audit 2013/14
(i) To receive and approved the End of Year Summary and Accounts and for councillors to respond and complete the Statement of Assurance in order that the papers can be sent for external Audit.
(ii) To confirm that this Council is confident that the internal audit arrangements provide excellent reassurance for the public that the financial systems are robust and fit for purpose and to continue with the appointment of Ken Abraham as the Internal Auditor to the Parish Council
(d) Insurance
To receive and review insurance renewal quotation
16. PLANNING
(a) New applications/appeals
None received
(b) Decisions
(i) 0088/14 – Single storey extension and entrance porch, Yonder Hayes, Widecombe-in-the-Moor
To note that DNPA has granted conditional planning permission
17. HIGHWAYS
(a) To report on any highways issues
Pothloles and other highways maintenance issues can be reported direct to DCC:
Telephone: 0845 155 1004
Email: customer@devon.gov.uk
Online: http://www.devon.gov.uk/road_maintenance.htm
18. CORRESPONDENCE
Members to be informed of all relevant correspondence not otherwise dealt with on the agenda.
Other items for information only will be placed in the circulation folder or emailed direct to members.
19. MATTERS OF INFORMATION AT THE DISCRETION OF THE CHAIRMAN
The next meeting of the Parish Council will be held on 5 June 2014
The information on this page was last modified on April 28 2014 17:19:42.